Development Coordinator

Full-time salaried position, exempt

Click here to Apply

Posted June 5, 2024

Organization description
Locust Grove is a 1790s historic site set on fifty-five acres in Louisville’s east end. It is a National Historic Landmark and an AAM-accredited museum.  The site tells the story of all the people who lived and worked here, free and enslaved, in the early years of the nation through tours, programs, exhibits, demonstrations, and publications.

Position purpose and objectives
The Development Coordinator will be responsible for developing and implementing Locust Grove’s fundraising strategies, including leading annual fund operations, community online fundraising, sponsorships, support for capital fundraising, grant writing, and overseeing and expanding the membership program. This position reports to the CEO and works with all staff.

Staff members are cross-trained in all aspects of the site’s daily operations, including giving tours, visitor services, and site security, and may be called upon from time to time to perform tasks outside of the specific position job description when site needs require it. This position will require occasional weekend and evening work; hours are flexible by arrangement with the CEO.

Minimum qualifications:

  • Bachelor’s degree required
  • Previous experience in development and fundraising or sales required; experience at a non-profit and/or museum is preferred
  • Familiarity with database management is preferred
  • Grant-writing experience preferred

Skills and competencies required:

  • Excellent verbal and written communication skills
  • Basic business skills
  • Excellent time management and organizational skills, able to multi-task and support multiple projects
  • Strong interpersonal skills with an ability to work with a variety of people with a high level of tact and diplomacy
  • Able to work independently and as part of a team
  • Curious, motivated, and willing to learn
  • Interest in non-profits, fundraising, history, or museums


Essential job functions and responsibilities

  • Maintain accurate, up-to-date, and detailed records of donations, donors, and acknowledgments using donor software
  • Ensure acknowledgement of donations by letter and in-site signs and printed materials
  • Prepare and supervise writing, design, and distribution of annual fund mailing, annual report, and other development bulk mailings
  • Research, identify, and cultivate government, corporate, and private funding
  • Maintain timely calendar of upcoming grant deadlines, as well as manage and track grant reporting requirements for awarded grants
  • Write and submit grant applications to foundations, corporations, and other entities to support programs and capital needs
  • Manage community online fundraising events such as Give for Good
  • Organize Phase II of the Capital Campaign in collaboration with the Board and CEO, including grant applications, campaign mailings, and campaign fundraising events
  • Plan and work with committees and staff on fundraising events such as the annual meeting and other events
  • Collaborate with Marketing to ensure that all fundraising efforts are successfully promoted on the website, other print media, and social media sites.
  • Consult with the CEO on the annual budget and plans for meeting fundraising goals to support future programs, events, and projects
  • Develop sponsorship support for programs and events, maintain and foster sponsor relationships with local businesses and groups
  • Meet with Board members and guide them in their role as organizational fundraisers and supporters
  • Expand membership and work with staff to create perks and events for members
  • Order and track inventory of all development and membership supplies and print materials

Physical requirements:

While performing the duties of this position, the employee is regularly required to use hands, talk and hear, and required to stand or walk, and occasionally lift 15 pounds. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The above is intended to describe the general content of and requirements for this position’s performance. It is not an exhaustive statement of duties, responsibilities, or requirements.

Salary Range: $44,000-$47,000 depending on previous experience. Health insurance, SimpleIRA, generous paid time off, and other benefits provided. A probationary period of 90 days. Benefits begin after the probationary period. Subject to terms & conditions in HLG Employee Handbook.

TO APPLY: Send a letter of interest with a resumé or CV to Carol Ely, President/CEO, at Position open until filled.